I think this is more of a problem with old systems and new realities of how the media operates. It might have been possible to sit down with Collins and Stansbury before the trustees voted. They could have then talked to the team before the trustees voted. However, it would not have been official at that point, and Cabrera could have been surprised that the board disagreed with him. How would that have looked if the media announced that they were officially fired and then announced that it was only singly-official and that at the double-official meeting they weren't fired.
The trustees have rules about hiring/firing certain positions. The trustees have rules about who has to be available and when and how they can call special meetings. I don't know who Ken's source was, nor what the detail of the information he received was. However, under the current rules, anybody in the media could have found out that a special meeting had been called. Most would have speculated that Collins was going to be fired at the special meeting. Some would have put information on Twitter that Collins was being fired simply based on that publicly available information alone. In a 24 hour news cycle you could have scheduled the meeting and conduct the meeting before it really became public. In the Twitter news cycle, you can't.
If they had waited until the 10/13 normally scheduled meeting, there would have been speculation about whether it would happen or not. Maybe that is part of the reason that, according to rumor, they were planning to make these changes at that previously scheduled meeting.
I don't think it was malicious. I don't think it was an inept group of people acting in stupid ways. I think it happened the way it did because the rules and procedures that have to be followed have not been updated for the Twitter news cycle. They probably should modify things to prevent a similar instance in the future. However, had they made such rule changes in the last couple of weeks, that would have been public, and that would have led to similar media storms. It appears to me that the only ways to have prevented this are to: Not fire them, to wait until the regularly scheduled meeting, or to not follow the rules and bylaws of the BoT.